Top 10 Must-haves for Google Drive DLP

In today’s world, online communication is more prevalent than ever. Given this growing emphasis, data breach is a major concern for modern businesses. Data Loss Prevention (DLP) is a necessary component of corporate applications—it prevents the leakage of sensitive data, keeping critical information within a corporate network.

Google Drive is one of the most prominent cloud storage networks adopted by businesses. In order to effectively identify, isolate, and secure sensitive data within Drive, a DLP program must implement the following tools:

1. Google Drive Data Leak Prevention
Many organizations utilize Google Drive to store sensitive user information, such as credit card numbers, social security numbers, or patient health information. Whether shared by mistake or with malicious intent with outside users, this data leakage may result in dangerous consequences. Collavate DLP stops the unauthorized transfer of data by instituting preventative measures that restrict data from reaching ou…

Collavate Update - New Interactive Guide, Support Group, Stay Logged In and More

Collavate’s version 3.10.4 release focuses on improving the ease of use for our users. Our priority has been to reduce the learning curve for first-time users and boost customer support for existing users.
New Interactive Guide Collavate’s new interactive guide provides a step-by-step walkthrough to introduce new users to common features, and tooltips for most frequently asked questions.

Already an Expert User? Existing users can also benefit from the interactive guide as it may clarify functions, or can opt to click [Finish] at anytime throughout the walkthrough to skip the Interactive Guide.
Process Widget New and improved gadget to easily view workflows categorized by status: My Processed Docs Draft CC’ed Docs Shared Process Received Docs To Be Reviewed In-Progress Approved Rejected Sent Docs

Build Workflows with Collavate for G Suite

Many company processes in the business world can be defined by cyclical sequences of operations. By analyzing the workflow of your business, you can eliminate redundancies to maximize efficiency. Your workflow solution will help you to evaluate critical points of activity, and allow you to set deadlines, and add participants to resolve time-consuming problems.

In addition to improving efficiency, building a workflow solution defines company structure. Each task is delegated to an individual job level, which gives managers insight and control over the business process. Moreover, each employee’s tasks are clearly defined, easing the employee turnover process.
A third benefit of establishing workflow within a business is creating a digital process of action. Workflow software maintains and organizes files, automatically routes tasks, and alerts employees of upcoming deadlines. Employees may also track activity to revert back to previous work. Workflow solutions also help remote employees…

Why Your Organization Needs A Data Loss Prevention Solution

A top concern in today’s data-driven world is the need for security when protecting sensitive assets in the cloud. As data grows at an exponential rate, so has the number of data loss incidents. Regardless of industry type and organization size, losing sensitive data and other forms of confidential information can lead to grave consequences.

Consequence of Data Loss Incidents
Data loss incidents negatively impact brand reputations, finances, and business operations. Recent news stories have shown that organizations that encounter data loss incidents are highly scrutinized by the media and the public, and may therefore lose customers and business. Due to lost business, high response costs, and competitive disadvantages, data loss incidents also have costly financial impacts. Business operations are also disrupted when employees must be diverted from strategic initiatives to work on damage limitation and security solutions. Clearly, data loss incidents are costly, both in terms of money a…

Collavate update - File Revision History, Activities and Version Control Feature releases

Now users can view changes made to their Google Drive's files and have the ability to comment on each file activity to communicate with colleagues about workflow changes via Collavate.
Use Case Example
Kimberly’s goal is to complete a marketing plan by the end of the day. Kimberly creates Google Docs and has titled the document “Marketing Plan Third Quarter 2017”. To categorize this document with a filter tag, she adds the “Business” tag. Transparency and team collaboration is important at Kimberly’s company, therefore she asks her team to confirm that her document’s title, tags, and document content revision is suitable.
Similar to Google Drive’s file activity, Kimberly’s team will be able to see the file activity history and filter tags on the document in Collavate. Her team can comment on each activity change to confirm or discuss better approaches for their marketing plan. The updated version of Collavate 3.10.3 makes it easy to share and discuss file activities, including creati…

Collavate Update - Email to Group Post feature release

Now you can send an email to your Group’s unique email address to relay your email as a post to your group. The group post will include the email’s subject, message, and file attachments.
The Email to Group Post feature has been added to Collavate’s version 3.10.2. There are various ways send emails to your unique group email address: Forward Emails to Group Compose New Emails to Group Set up your FAX machine to automatically upload e-mail contents and file attachments to Group
This allows certain types of emails to be automatically posted to your group, promoting project management and collaboration. In addition, you can collaborate around corporate Social Networking Site (SNS) without using e-mail by forwarding content directly to your Collavate group.
Use case: auto-post eFAX file on Group
For example, if you are receiving faxes from a company's email, you can automatically post the incoming fax attachment to a Group and notify the relevant personnel.
To set it up, create a group and i…

How to Speed up Google Docs Approval Process in Enterprise

In any enterprise today, document approval can be a long, convoluted process. While one may question if there is any solution at all, document approval can be made surprisingly simple and quick with the proper content approval workflow solution. Effective workflow solutions can greatly enhance the productivity of a business by providing an infrastructure that designates the right work to the right individuals.

Step 1: Simplify the Approval Chain
Speeding up the approval process begins firstly with simplifying the approval chain by removing redundant individuals from the approval process. To do so, understand the objectives of the document and the responsibilities and knowledge of employees; only individuals with the responsibilities and knowledge relevant to the document objectives should be involved in the approval process.

Step 2: Define Responsibilities
To ensure that everyone involved in the approval process understands what his or her purpose is, it is necessary to carefully define t…